Privacy And Information Governance Statement for the Website

When we communicate over the Internet

The Hereford and South Herefordshire Constituency Labour Party (HSHCLP) and its Branch Labour Parties (HSHBLP) operate a website, email and social media information and campaigning services which are independent of the National Labour Party (NLP) and whose website is at We operate a separate website in order to give party members, supporters and affiliates (hereinafter called “members”) an opportunity to get information relevant to the South Herefordshire constituency and where appropriate, other neighbouring constituencies. We do not repeat information made available from the national party unless it is directly relevant to this constituency. We must supply a copy of the data we hold on you if you want it and we must give you the option of either opting-in to, or opting-out from of receiving information from us. The following section describe how we process different types of data that we hold:

We also use social media services such as Facebook and Twitter. If you view, subscribe, like or share on Social Media sites you are subject to their data protection policy over which we have no control. The terms on which you view our material are no different to anything else you see or do on those sites.

As an official part of UK registered political party, the Labour Party has a fundamental role in engaging with voters as part of the democratic process. Data protection law recognises that it is in the public interest for political parties to collect and process personal information, including about political opinions in order serve the needs of our members.

We collect data in a number of circumstances, such as when:

  • When you visit our website, you complete a form on this website
  • You click on a link for another website that is on our website
  • You click on a website button for another service e.g. Facebook
  • You receive an from us, either from Mailchimp system or the Labour Party’s own email distribution system, which is called Campaign Creator and Contact Creator.

When We Communicate In Person or By Post

We will hold data in the following circumstances:

  • When you complete and return or we collect or if you fill out a form delivered by a Labour Party representative
  • You have a conversation on the doorstep or over the phone with a Labour Party representative about your views
  • You interact with us online, including on social media channels such as Facebook or Twitter
  • You join the party as a member, affiliated or registered supporter, donate or sign up to volunteer for us.

The Labour Party also collects and analyses a range of other information about you and the area in which you live, including the electoral register, publicly available data such as census information and election results, estimates and segmentations of personal information, information about whether our efforts to contact you in person or over the telephone have been successful, and survey data which you may have directly provided to us or a third party.

We analyse and use the data we collect in a variety of ways, and also combine them (sometimes referred to as “profiling”), in order to:

  • contact you to canvass your political support and ascertain your voting intentions,
  • manage the internal governance of the party and our membership database,
  • communicate with you about our policies, campaigns, events and opportunities to get involved with the party,
  • understand what issues are most likely to be relevant to each elector and each area,
  • decide to whom we should send our campaign materials and messages,
  • choose which messages and content we put on the materials we send to you, or show you on social media,
  • ensure that donations you make to us are lawful,
  • allow us to estimate which way you might vote in elections and referendums, and how likely you are to vote at all,
  • help us understand in which areas, at which times of day, and with which people we should focus our campaigning efforts, and
  • inform the development of our policy position for future elections and referendums at every level.

We have a statutory right to some of this information as a registered political party in Britain by virtue of regulations made under the Representation of the People Acts, the Political Parties Elections and Referendums Act, 2000 and other applicable legislation. The data we hold to which we do not have a statutory entitlement is either data which is made available for use in a way that permits its use by political parties (for example census data, national land registry data, local election results, or data released through a Parliamentary Question or Freedom of Information [FOI] request where the data released in response to that question or request is not restricted from such reuse) e.g.:

  • When you join the Labour Party or sign up as an affiliated or registered supporter, we will collect, hold and process personal information in order to service the contract that you enter into with the party in such circumstances. The HSHCLP and its branches are parties to that contract and all parties are bound by it.
  • On some occasions, such as when you sign up to receive emails from us or agree to volunteer for the party, we will collect, hold and process personal information on the basis of your explicit consent. You can withdraw this consent at any time. Please see section on “Your information rights” for more details.
  • You have a number of rights in relation to your personal information. Further detail is available in the “Your Information Rights” section of this policy.

Emails from The Hereford and South Herefordshire Labour Party

We send out mass emails to our members as part of our campaigning and administrative function. If you want to receive emails from us, they will come from The National Labour Party’s own mail distribution systems. Messages will come from an email address ending These messages may be from either the NLP, HSHCLP or its Branch Labour Parties.

When you view onto the site or subscribe to our emails, we may ask you for contact information (such as your name and e-mail address), your postal address and other details about you and your interests with your explicit consent. This is used to help us provide you with information from the Labour Party to match your interests. We may also use it to alert you to campaigns you may be interested in and events happening in your area.

How We May Contact You

We collect the required information in order to check you meet the conditions of and to service the contract you enter into when you join the Labour Party. At your option, we ask for additional information such as gender, ethnicity, disability, date of birth and trade union membership to help us provide a better membership service to you. The Labour Party and its elected representatives nationally and locally, as well as candidates seeking

selection in internal Labour Party contests, may contact you using this information. In order to check you maintain the conditions of Labour Party membership we may also use any information which you have made public, caused others to make public or which is already in the public domain.

To Volunteer

We ask for your contact details, postcode and information on the type of volunteer work you are interested in with your explicit consent. This information helps us identify suitable volunteer opportunities for you within the Party. Your details will be forwarded to the appropriate local or regional party officer who can then contact you.

Donating To The Party

You can donate directly to Hereford and South Herefordshire Constituency Labour Party at:

This is our preferred method of donation and no processing charges are made either to you or HSHCLP. Otherwise please contact the CLP Treasurer at However you give to us your donation it is subject to the Political Parties, Elections and Referendums Act, 2000. The information we ask for is used to process your donation and, if you donate more than £500, to check that you are on the electoral register which is a legal requirement If you donate more than £1,500 to a Labour Party accounting unit (e.g. Constituency Labour Party or the Scottish Labour Party) or more than £7,500 to the Labour Party nationally in the course of a calendar year, your name and the amount of your donation will be reported to the Electoral Commission for publication on their public register of donations to the Labour Party. Donation information will be stored in our membership database and used to keep you informed of Labour news, campaign and other opportunities to support the Party.

Who We Share Your Information With

We will never sell or share your personal information with other organisations other than affiliated organisations e.g. Trade Unions, without your explicit consent. Our data sharing agreement with them forbids them from sharing that data with anyone else except the HSHCLP and its branches.


In order to provide a service, we may need to transfer personal information you submit to us to countries or jurisdictions outside the EEA. In each case, we ensure that our suppliers provide adequate protection for the rights of data individuals in connection the transfer of their personal data. Currently, we expect all suppliers to use the standard contractual clause approved by the European Union or be subject to Privacy Shield scheme in the United States of America.

Personal Information On Children

The Labour Party does not knowingly process any personal details from individuals under the age of 14 without parent/guardian consent. Details of under 18s are processed as part of their inclusion in the electoral register in the year they attain voting age, for membership purposes, or for other purposes defined prior to the data being submitted.

How We Protect Your Information

Our website at has security measures in place to protect against the loss, misuse or alteration of the information under our control.

If you donate to HSHCLP via the web address The details are transmitted to Thawte Inc., a payment processor using HTTPS encrypted connections. The

payment details are stored in encrypted form. Neither the Labour Party nor HSHCLP can see the payment data nor have control over the systems used by Thawte.

Because our campaign and information service is independent of the national Labour Party, the law requires us to operate as a Data Processing Unit, that is an organisation covered by data protection law. You, as a user of the service are called a Data Subject and are also covered by the law. That means, for instance, that we must have a system in place for securely storing and processing and data you give us. We keep the data securely and only allow nominated party officers to access it for in order to administer the system and discharge their duties. This is separate, but in similar terms to any permissions you may have given to the national Labour Party at

IP Addresses and Log File Data

The Labour Party site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. An Internet Protocol or IP address is a series of number or numbers and letters which tells the internet where data from your device has originated from or where it should send the data. We also use IP addresses in aggregate to track which pages people visit in order to improve the quality of the site. We do not use IP addresses to personally identify individuals or groups of users. In the event of suspected criminal activity we may pass these logs onto the relevant law enforcement authorities or for suspected mis-use of our services.


We collect data about the activity of visitors to the website at This involves setting a small piece of information on your computer called a Cookie. This allows us to see how a particular instance of a website browser navigates the website. We do not follow you round the Internet and track any of your browsing outside of using a global analytics or Search Engine Optimisation (SEO) service e.g. Google Analytics. This policy is subject to change and we may introduce a named third party analytics or SEO service in due course. We will change our privacy and cookies statement to reflect such a change.

Links To Other Sites and Social Media

Our site contains links to other sites and servers. The Labour Party is not responsible for the privacy practices or the content of such websites.

Data Retention

The Labour Party will only retain personal data for so long as it is required to meet the purposes of providing the service at and the provision of email services. Different purposes will have different retention periods, and we will (for example) retain data about whether you were on the electoral register, for purposes of checking the permissibility of donations, for longer than we would retain profiled information estimating your propensity to vote in a general election.


Your Information Rights

Our Information Governance Policy (IGP) is identical to that for the National Labour Party at:

Information Governance Policy

You also have a number of rights specific to have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:

  • Obtain copies of the personal information the Labour Party holds about you, known as a Subject Access Request or SAR,
  • Request that the Labour Party corrects or update personal information we hold about you,
  • Ask that the Labour Party erases or restrict the way in which we use your information. This includes asking that we do not process information relating to your political opinions,
  • Request that personal information you have given your consent for the Labour Party to use is provided in an electronic format so it can be transferred to another data controller also known as Data Portability,
  • We provide you with the opportunity to opt-out of receiving communications from us easily and promptly. Our unsubscribe requests other changes are processed within 28 days of request.

We cannot provide Data Subject Rights or Information relating to third party sites to which links. Please consult their policies and your Data Subject rights with respect to those sites.

Contacting Us and Further Information

If you have any questions about our privacy policy, our use of personal data or if you wish to exercise your rights in respect of your personal information, please contact us at the following address:


The Secretary,
Hereford and South Herefordshire Constituency Labour Party
29 St Martins Street
HR2 7RD.

Your Statutory Right to Complain

The UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. – quote from ICO Website. You have the right to raise any issues or concerns directly with the Information Commissioner’s Office. They can be contacted at:


By Post:

Information Commissioner’s Office
Wycliffe House
Water Lane

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Cookie Policy

The website will place cookies on your computer to help us make this website better. To find out more about these cookies, see our privacy notice.

1 How to control and delete cookies

Cookies are small text files that web servers give to browsers to store on users’ machines. They enable the website to recognise requests as coming from the same browser and they can be essential for the operation of an application, but they can also be used to track user behaviour.

You can block or restrict the use of cookies through your browser settings. For more information on cookies, their use and how to block them, visit you may want to visit or see the online help or documentation for your web browser application.

1.1 This is a list of the main cookies set by this website, and what each is used for:

Cookie name Cookie party Expiry Cookie Type


2 Cookies Explained

2.1 First party cookies

These cookies are set by the website itself and allows us (the website owner) to link the cookie with the website user.

2.2 Session cookie

This cookie is essential for site functionality. It does not store any personal information. A session cookie only lasts for the duration the user is using the website. A web browser normally deletes session cookies when it quits.

2.2 Third party cookies

We sometimes embed photos and video content from websites such as YouTube, Facebook, Flickr, Pinterest. As a result, when you visit a page with content embedded from such services, you may be presented with cookies from these websites. Our website does not control the dissemination of these cookies. You should check the relevant third party website for more information about these

2.3 Social Sharing

Any site with a social sharing button may set a cookie when you are also logged in to their service. We do not control the dissemination of these cookies and you should check the relevant third party website for more information about these.

3 Functionality and Liability:

The blocking of cookies can lead to unpredictable behaviour and data loss. HSHCLP, and its branches are not liable for any unexpected malfunction of any device or equipment, software or firmware as a result of malfunction. We are not liable for malware e.g. Virus, spyware, cryptocurrency miner or any other form of unwanted behaviour on our hosted services. The user should ensure that their device contains up to date and secure software and an effective anti-malware application or package. We do not provide technical support of any type to users.